Posts Tagged ‘quickbooks’

What QuickBooks Product Should You Use?

In a previous blog Critical Questions When Considering QuickBooks we looked at some of the things to consider when deciding whether to use QuickBooks or some other accounting software. Assuming you have decided upon QuickBooks, let’s look now at some considerations when selecting the actual QuickBooks product to use.

Your Needs

In the previously mentioned blog was a partial list of things to consider when deciding if QuickBooks was the correct choice. Take a moment to review that list, as it is also very helpful in deciding the correct QuickBooks product to use. For example, the first item listed asked if Read the rest of this entry »


Critical Questions When Considering QuickBooks

So you’ve decided you want to use QuickBooks. Here is a word of caution. First, determine what you need to accomplish with QuickBooks and the benefits you expect before you choose QuickBooks.

What You Need

There are a number of key considerations when deciding if QuickBooks is the correct software for your company. One of the first things that should be done is to determine what you need from your accounting system. In fact, this is really something to do before you even consider QuickBooks or Read the rest of this entry »


4 Reasons to Use QuickBooks Account Numbers

QuickBooks is one those accounting systems where you can choose to enter transactions in the general ledger by using account names instead of account numbers. For many people who do not work with accounting data that often this seems like a logical way to do things, and it can be. However, there are some very valid reasons why using QuickBooks Account Numbers may be a better way to go. Here are a few of the main ones. Read the rest of this entry »


Why Hire a Virtual CFO?

A small business often forfeits quality financial guidance by believing they cannot afford it. If you think that is valid then think again. Here is where a Part-time CFO, perhaps functioning as a Virtual CFO, can be of great help. Read the rest of this entry »


QuickBooks – Know Your Roles

Understanding QuickBooks roles when using QuickBooks is critical, and the failure of an employee to know and understand their role can be highly destructive of the software’s usefulness. An example is the failure to use items or using them incorrectly.

Recording Sales

Items are essential to the correct functioning of QuickBooks. Without the use of items there is very little you can do in QuickBooks. Items are used in recording Read the rest of this entry »


Benefits of QuickBooks Jobs

If you are new to QuickBooks you may not be aware of one of the most useful features – Jobs. Even if you are not new to QuickBooks this may be a feature you have not considered using.

What is a QuickBooks Job?

A QuickBooks Job is simply a way of providing more information for the work you perform.

Examples of Uses

A classic example is a construction or remodeling company. The company may be performing numerous tasks for a particular Read the rest of this entry »


QuickBooks | Invoice or Sales Receipt

In QuickBooks you are offered both an Invoice or a Sales Receipt for charging customers for products and services you provide. It is important to know the uses of each.

When Does the Customer Pay?

If the customer pays after the service or products are billed, then an invoice is the best way to handle the sale. If, however, the customer pays at the time of service then it may well make sense to simply use a sales receipt. A sales receipt essentially accomplishes Read the rest of this entry »


Do You Need QuickBooks?

The title of this is really intended to get you thinking. Whether it’s QuickBooks or something else, you do need some kind of accounting system, and preferably something besides a manual system. While there are still companies that can get by with a manual system, even most of these would reap significant benefits from an accounting software package.

Accounting or Accounting Plus

Sometimes requirements involve more than just a basic accounting system. For example, if the items you sell Read the rest of this entry »


3 Serious QuickBooks Errors

Before using QuickBooks it is wise to understand some of the important things to practice to obtain the desired results. Here are 3 Serious QuickBooks Errors that are common and should be avoided.

Items Used Incorrectly

If you have used QuickBooks at all then you probably know the importance of using items. Items are one of the lists used in QuickBooks, and without them it is just about impossible to accomplish anything when using this software. You cannot even Read the rest of this entry »


QuickBooks Non-Inventory Items

If you are a user of QuickBooks you are most likely familiar with the importance of items to use the software correctly. You probably also know that there are several types of items, such as Inventory Item, Fixed Asset Item, Sales Tax Item, Sales Tax Group Item, Sub-total item and others. Let’s take a look at one in particular; QuickBooks Non-Inventory Items.

How are Non-Inventory Items Used?

QuickBooks non-inventory items (non-inventory parts) are used to Read the rest of this entry »


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