Do You Need QuickBooks?

The title of this is really intended to get you thinking. Whether it’s QuickBooks or something else, you do need some kind of accounting system, and preferably something besides a manual system. While there are still companies that can get by with a manual system, even most of these would reap significant benefits from an accounting software package.

Accounting or Accounting Plus

Sometimes requirements involve more than just a basic accounting system. For example, if the items you sell consistently change, you may end up using an accounting system to record financial activity and a spreadsheet to track the items you sell. That can work but can also become cumbersome. There are programs designed to handle some of these unique situations. An example of a company with constantly changing inventory is an antiques store. In this case, there are some ways to handle this using QuickBooks, but there are also point-of-sale programs specially designed for antique stores. If you are not sure what to use, sit down with someone who can walk you through the questions that will clarify what you really need. As a QuickBooks ProAdvisor I can tell you there is a high likelihood it will be able to meet your needs.

Even though QuickBooks may well be just what you need, it still concerns me when I hear someone answer my question, “Why did you choose QuickBooks?” with, “Because it’s the best accounting program out there.” Well, that really depends on what your requirements are. That in no way is intended to be a knock on QuickBooks. While it may well be the best choice for many (and maybe most) businesses, there are some businesses for which it could be absolutely the wrong accounting software to use. However, for most small to mid-size companies it is highly likely that some edition of QuickBooks will more than meet your needs.

What can QuickBooks do for You?

QuickBooks comes in a variety of flavors designed to meet specific needs of particular industries. For example, for 2013 there are industry specific editions for manufacturing, wholesale, non-profit, professional services, retail, and general business. These are designed to meet the unique requirements of your industry. There are also third-party programs available that integrate with QuickBooks that can be used to handle situations that for some reason are not a feature of an industry specific edition.

In addition to industry specific editions, there are also different QuickBooks programs that are designed to meet varying levels of complexity. You can choose from online, MAC, Pro, or Premier and likely find one that will meet your needs. These are designed to handle many small to mid-size businesses, but if you need something more powerful, then you might need to move to QuickBooks Enterprise. It is designed to handle more customers, vendors, items, and warehouses. Note that items are an essential and important feature of all QuickBooks varieties and consist of several types of items for specific needs. To see a little on how one particular item might be used, see QuickBooks Non-Inventory Items.

If you are thinking about getting a new accounting system, AimCFO is here to help you, whether it is with QuickBooks or something else. So contact us today.

If you want to know more, contact AimCFO – Contact

As always, your comments are welcomed.


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