Benefits of QuickBooks Jobs

If you are new to QuickBooks you may not be aware of one of the most useful features – Jobs. Even if you are not new to QuickBooks this may be a feature you have not considered using.

What is a QuickBooks Job?

A QuickBooks Job is simply a way of providing more information for the work you perform.

Examples of Uses

A classic example is a construction or remodeling company. The company may be performing numerous tasks for a particular customer. A remodeling company may be doing a kitchen makeover and a bathroom upgrade for the same customer. It makes the process much smoother and easier to handle if each of these are kept as a separate QuickBooks Job for that customer. In this case, it would be something like, Customer A: Kitchen Makeover and Customer A: Bathroom Upgrade.

What are the Benefits?

By using the QuickBooks Job feature you receive a number of benefits, including the following:

  • It is easier to do progress billing and this improves cash flow
  • Accurate costing of work performed is more readily performed
    • This makes is easier to see the profitability for work performed
    • You can compare actual results with estimates
  • Improved communication internally and with the customer
  • When a job is finished you can close the job, leaving a clear record of everything done for that particular job
  • By examining the results of previous jobs you can more accurately estimate future similar jobs for other customers

These are just a few of the benefits of using the QuickBooks Job feature. Besides construction there are other situations where this feature improves the ability to have meaningful information. An obvious example is manufacturing. Another less thought of use is for service operation such as an auto repair shop. As a Part-time CFO and QuickBooks ProAdvisor this is one I have developed for a customer. In this case my client may provide services for multiple vehicles for the same customer. By making each vehicle a job for that customer it is easier to track the work performed. For example, say the customer is John Doe and he has two cars in his family, a 2005 Toyota Corolla and a 2010 Honda Pilot. In this case the service shop would set up a customer “John Doe” and have two jobs under the customer. By doing this it is easier to look back and see what work has been performed for each vehicle. The two jobs, John Doe: 2005 Toyota Corolla and John Doe: 2010 Honda Pilot would be left open indefinitely until the customer no longer owned a particular one, at which point that particular QuickBooks Job would be closed. This use is also one where the use of non-inventory items is also useful. See QuickBooks Non-Inventory Items for more on this.

If you are not using jobs, do you think this is a feature that would benefit you? It may surprise you to learn that your company could see significant benefits.

If you want to know more, contact AimCFO – Contact

As always, your comments are welcomed.


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