Managing Your Day

Time; it’s one of those things we all wish we had more of. But is time really the issue, or is it something else?

Insight from Another

“Either you run the day or the day runs you.” – Jim Rohn. I think Rohn has identified the real issue, that being how we make use of the time we have. Time is something we cannot control. It passes whether we like it or not.

“You may delay, but time will not.” – Benjamin Franklin.

Both John Rohn and Benjamin Franklin are really talking about the same thing.

Task Management

Here I am not talking about task management is the sense we normally think of a task. Dictionary.com offers the following definition of task:

Task :a definite piece of work assigned to, falling to, or expected of a person; a duty, or any piece of work, or a matter of considerable labor or difficulty. It also offers some other definitions, but in general they all are similar to the ones above.

This is pretty much how most of us think when we hear the word task. In other words, we have a task to do, or we assign a task to another, or we work with others to accomplish a task. But, how many of you focus on managing the task by deliberately managing your day?

Real Task Management

If we are not talking about the specific tasks, then what are we talking about? The key can be found in the quotes above. Again, it is not the tasks themselves, but rather how we manage them within the allotted time we have.

For example, when you consider the things you have on your plate for the day, it is essential that you prioritize them. In a previous posting, Triage for Business Issues, the following quadrant method of managing was discussed.

Time Management MatricThis concept has been around for a while, but it is doubtful that many people have fully adopted it. Yet, using the guideline above you can identify what really matters and place each task in the appropriate Quadrant. You should strive to spend the most time in Quadrant II. Yes, it is true that you have to handle Quadrant I items first, but by spending more time in Quadrant II you can minimize the time spent in Quadrant I. It is in Quadrant II that you identify priorities and plan how you will accomplish tasks.

If you get in the habit of using the quadrant method of planning you will go a long ways in managing your day.

If you want to know more, contact AimCFO – Contact

As always, your comments are welcomed.

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