Accounts Receivable

Stop Giving Away Sales

So, are your sales are right where they should be or even better? Is that an accurate picture? It may be you need to stop giving away sales?

But, Isn’t a Sale a Sale?

It is easy to get excited when we see good or great sales numbers being reported. However, unless Read the rest of this entry »

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Monthly Financial Checkup

Have you ever worked somewhere that always seemed to be financially in trouble? Were they surprised at this? If they were surprised then one of the main reasons could be that they were not sufficiently monitoring financial activity, specifically by performing a monthly financial checkup.

What Is a Monthly Financial Checkup

Before answering that question, let me ask one. Read the rest of this entry »

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Make Profit Count

Ever wondered why a company that seemed to be doing so well suddenly failed? Often times the reason is that management took their eyes of the ball, with the ball being defined as cash. I touched on this earlier in Cash Flow – The Bottom Line. Basically the issue comes down to realizing that in order to make profit count it is essential that profit is converted to cash.

Cash is Critical

Without adequate cash a company will be hard-pressed to pay bills. I’ve had clients and been an employee of companies that were very profitable on paper. But, that’s on paper only. If you looked only at Read the rest of this entry »

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QuickBooks Two Sided Items Save Time

One of the main benefits to delving into QuickBooks in detail is to accomplish things in less time. Two sided items are one of those shortcuts. In the posting Two Common QuickBooks Mistakes I indicated just a little of the problems that can occur in QuickBooks. Not taking advantage of some very helpful features is another.

What are Two Sided Items

In QuickBooks two sided items are items that will impact more than one account. Some items by default are two sided. For example, when you Read the rest of this entry »

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Accounts Receivable Days Outstanding Analysis

About three years ago I wrote a series of three articles on ways to obtain low-cost cash. One of the articles was called 3 Low Cost Sources of Cash – Part 2 and concerned accounts receivable. In specific it discussed how the aging of accounts receivable might reveal an opportunity to generate additional cash, perhaps a significant amount. An alternative financial statistic to the accounts receivable aging that can help improve your cash position is the accounts receivable days outstanding. Let’s take a look. Read the rest of this entry »

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Some Key Financial Indicators

If you are attempting to manage a business you must have timely and meaningful financial indicators. Many companies do this with some sort of financial dashboard, but whatever your method, here are a few things to be on top of.

Some Balance Sheet Data

Keep up with some key balance sheet data. This should be done at a minimum monthly, but preferably weekly or even daily, depending on the particular piece of information. Here are some of the key financial indicators to track: Read the rest of this entry »

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Improving Customer Payments

One of the biggest issues a business can face is past due customer accounts. Here are some ideas for improving customer payments to minimize the issue.

Deposits and Advanced Payments

If you are going to be spending significant amounts to complete something for a customer and it will take a while to complete, consider getting a customer deposit. Let’s say that you know the materials will cost $500 for something you will later bill for $1,000 to the customer. It will greatly improve your Read the rest of this entry »

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Misleading Financial Information

The blog posting Two Dangerous Financial Illusions looked mainly at sales and profitability and how these can often be misleading. Let’s look at some more areas where misleading financial information may present.

Overvaluation of Receivables

Whenever a company undergoes an audit (and to a lesser degree a review), there are certain items on the financial statements that warrant extra scrutiny. A main one is accounts receivable.

One common way that accounts receivable may be over-valued is when Read the rest of this entry »

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QuickBooks – Know Your Roles

Understanding QuickBooks roles when using QuickBooks is critical, and the failure of an employee to know and understand their role can be highly destructive of the software’s usefulness. An example is the failure to use items or using them incorrectly.

Recording Sales

Items are essential to the correct functioning of QuickBooks. Without the use of items there is very little you can do in QuickBooks. Items are used in recording Read the rest of this entry »

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Excessive Debt

If you have not already heard, the city of Detroit, Michigan is planning to default on a large portion of its debt and probably reduce pension payouts. So what is the lesson for your business?

Borrow Carefully

There are times when a business really does need to borrow to continue growing. However, there are also times when a business may borrow for the wrong reasons. In the case of Detroit and many other municipalities, commitments were likely made that far exceeded reasonable expectations of tax collections. One reason this could have happened was to avoid the Read the rest of this entry »

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